Facility Reservations

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Meeting Facility Rentals
Meeting Rooms and Fees
Facilities Management reserves rooms for use at the Eagle County Building, Miller Ranch, and the El Jebel Community Center. A classroom or meeting room may be booked by calling staff at 970-328-8880 or email Facilities Management at facilities@eaglecounty.us. 

Check Room Availability

Please contact Facilities Management at 328-8880 to check room availability or to book a room.

Meeting/Events

El Jebel Meetings:
Meeting Room: Capacity: Deposit: Rental Fee-Weekdays M-F prior to 6pm. Rental Fee-Friday after 6pm-Sun
Mt Sopris 150 $250 $25 $50
Pinion 12 $150 $25 $25
Spruce 12 $150 $25 $25

El Jebel Events:
Meeting Room: Capacity: Deposit: Rental Fee
Mt Sopris 150 $550 $200
Pinion 12 $150 $50
Spruce 12 $150 $50

Eagle County Building Meetings:
Meeting Room: Capacity: Deposit: Rental Fee-Weekdays M-F prior to 6pm Rental Fee-Friday after 6pm-Sun
Eagle County Room 150 $150 $25 $50
Holy Cross  11 $150 $25 $50
Garden Level Classroom 50 $150 $25 $50

Miller Ranch Community Center Meetings:
Meeting Room: Capacity: Deposit: Rental Fee-Weekday M-F prior to 6pm Rental Fee-Friday after 6pm-Sun
Miller Ranch Community Room 75 $250 $25 $50

Miller Ranch Community Center Events:
Meeting Room: Capacity: Deposit: Rental Fee:
Miller Ranch Community Room 75 $550 $200
Leasing Agreement
The meeting room rental agreement ( Spanish version) must be completed and submitted to Facilities Management to secure your room reservation.
Fairground Rentals
Facilities Available For Rent
Facilities available for rent:
  • Entire Fairgrounds
  • Lower Fields and Disc Golf Course
  • Eagle River Center (Indoor Arena)
  • Pro Rodeo Arena, Crows Nest & Grandstands
  • Warm up arena
  • Livestock Barn
  • Exhibit Hall

Facility rentals details:
Each facility offers different features. Facility Details.
Booking Process, Insurance Requirements and Additional Resources
Booking Fairgrounds Facilities process:
  • Review the Policies and Procedures Manual to ensure the fairgrounds and desired facility is the appropriate location for your event.
  • Fill out the Fairgrounds Rental Request Form.
  • You will be contacted within two business days from form submission. Eagle County will provide you with confirmation if the venue is available for rent and an estimate for the rental based on the information provided in the rental request form.
  • Once confirmed, submit deposit to hold date within five business days from confirmation.
  • Submit rental fee, sign agreement and submit proof of insurance and security services, no later than 30 days prior to the event.
  • For commercial events, at the Eagle River Center, schedule walk through and provide event map 30 days prior to event.
Insurance:
The County requires all Users to purchase and maintain insurance as described below ensuring against all claims, damages, losses or expenses arising out of or resulting from the use of a Fairgrounds Facility. The County does not provide Users or their guests, insurance protection. Insurance certificates shall name Eagle County as an “Additional Insured”. Users must provide the County with a Certificate of Insurance acceptable to the County naming Eagle County as an “Additional Insured” fourteen (14) days prior to commencement of a Rental Agreement. In the event a User is unable to obtain insurance or does not timely provide the County with a Certificate of Insurance as set forth herein, the County may, in its sole discretion, terminate the Rental Agreement and cancel the event. Insurance may be available through CTSI’s Tenant User Liability Insurance Program (TULIP), c/o Arthur J. Gallagher & Co., http://www.kandkinsurance.com/EventsAttractions/Pages/Short-Term-Special-Events.aspx

General Insurance Requirements can be found in the Policies and Procedures Manual.

Additional Resources:
Rental Fees, Deposit and Cancellation Policy
Rental Fees and Deposit:
Users must pay the required damage deposit to reserve the facility on the requested date(s). The rental fee is due and payable fourteen (14) days prior to an event in the Exhibit Hall and Lower Fields and thirty (30) days prior to the event for the Eagle River Center, Pro Rodeo Arena and Grandstands. All events are booked on a first come first served basis. Events in the Eagle River Center, Pro Rodeo Arena and Grandstands must be reserved no less than thirty (30) days prior to the event. Failure to pay the damage deposit and rental fee, as required, prior to the event will result in termination of the Rental Agreement. All fees are subject to change.

Rental Fees*:
Facility: Non-Profit : Resident: Standard/Non Resident: Deposit:
Eagle River Center $350 No Floor
$1000 w/Floor + surcharges for special events.
$550 No Floor
$1400 w/Floor + surcharges for special events.
$950 No Floor
$2200 w/Floor + surcharges for special events.
$750
Pro Rodeo Arena/Grandstands $100M-Th/$200 F-Su $250 M-Th/$450 F-Su $550 M-Th/$650 F-Su $750
Exhibit Hall/North Lawn $50 M-Th/$250 F-Su $250 M-Th/$450 F-Su $550 M-Th/$650 F-Su $550
Roping Clubs Indoor & Outdoor Arena   $200 per session   $300
Lower Field and Disc Golf Course (Includes Restrooms) $200 $200 $200 $250

Additional Service Fees*:
Service: Non-Profit: Resident: Standard/Non Resident:
Electrical Hookup $35 per hookup $35 per hookup $35 per hookup
Staff Labor $25 per hour $35 per hour $50 per hour
Outdoor Arena Lights $20 per hour $20 per hour $20 per hour
Bleachers $50 $50 $50
Flooring Installation  $650 $850 $1250
Divider Curtains $100 $100 $100
Stanchions $2 $2 $2
Wireless Internet $25 $25 $25
Stage $200 $200 $200
Indoor Stalls $20 $20 $20
Outdoor Pens $5 per animal $5 per animal $5 per animal
Access Badge $25 $25 $25
Replacement Access Badge $10 $10 $10

*Fees are subject to change without notice.
**Fees for additional services for special event setup and equipment.

Security:
Renter is responsible to hire County approved armed uniformed security, at any event where alcohol is served, consumed or sold and attendance is reasonably expected to be greater than 50 persons. County approved companies are Citadel Security 970-230-2253 or Ace Security 970-393-3451. Rates may vary due to holidays or call out basis. Armed security personnel will be based upon the following schedule:

Anticipated Attendance: Uniformed Personnel Required
50-100 1
100-200 2
200-300 3
300-500 4
500+ 5

One additional uniformed personnel for each additional 1000 attendees.

Cancellation Policy:
Eagle River Center, Pro Rodeo Arena and Grandstands - Events canceled more than sixty (60) days prior to a reserved event shall receive a full refund of damage deposit and fees paid. Events canceled less than sixty (60) days prior to a reserved event shall forfeit one-half of the damage deposit and any fees paid.

Exhibit Hall, Lower Fields - Events canceled more than thirty (30) days prior to a reserved event shall receive a full refund of damage deposit and fees paid. Events canceled less than thirty (30) days prior to a reserved event shall forfeit one-half of the damage deposit and any fees paid.

Definition of Fee Categories:
  • Standard and/or Non-resident: The standard and/or non-resident rate applies to: (1) any individual or entity using the Fairgrounds Facilities for an event for which admission fees, registration fees, class or clinic fees or other charges for admission or participation in an event are charged; (2) for-profit organizations or entities; and (3) non-Eagle County residents and organizations or entities with a principal place of business located outside of Eagle County.
  • Eagle County Resident: The Eagle County resident rate applies to any individual residing within Eagle County, using the facilities for a private, non-commercial event. Eagle County residency may be validated by a Colorado drivers’ license or voter registration card.
  • Eagle County Non-Profit: The non-profit rate applies to any organization with a majority (80%) of its membership residing within Eagle County, and which sponsors educational, civic, athletic, or public service events on a non-profit basis. Organizations must be registered with the Colorado Secretary of State’s office and organized as a non-profit corporation under the laws of the State and/or as having non-profit status recognized by the Internal Revenue Service. Organizations must provide proof of non-profit status and incorporation to the Fairgrounds office. Notwithstanding the foregoing, non-profit organizations using facilities for an event for which admission fees or other charges are imposed will be charged a fee at the commercial rate.
  • County and Government Usage: Eagle County, related cities and towns within Eagle County, special districts, Eagle County School Districts and state and federal agencies including Eagle County Animal Shelter & Services program for dog training provided in partnership with Eagle County Humane Society are considered “Government Users”. Government Users may use the Eagle County Fairgrounds Exhibit Hall without charge, schedule permitting.
  • Educational Events: Eagle County youth non-profit organizations, such as the 4-H, will not be required to pay rental fees or damage deposits when using the Exhibit Hall for "Educational Events". An Educational Event is defined as an educational class taught by an instructor who offers a structured course(s) of educational materials to Eagle County youth. A “youth” is defined as a person 21 or younger.
Reserved Arena
Reserved Arena
When no other events are scheduled, the Eagle River Center (indoor arena) and the Pro Rodeo arena (outdoor arena) are available to be booked for limited time blocks.

Reserved Arena Time At-A-Glance:
  • Arenas are available for both riding or non-riding activities.
  • Minimum two hours and maximum four hours reservation in one day.
  • Online booking only, through the Full Slate reservations system. Roping clubs must call or email the Facilities Management Department.
  • Reserve time at least two days in advance, up to 30 days.
  • Reserved arena time can be canceled by Eagle County at any point in time, for any reason.
  • First timers: Contact Facilities Management at 970-328-8880. You will be required to sign a release agreement, pay a damage deposit and purchase a door entry card for $25. Once you've been set up in our booking system, you'll be able to book online.
  • If you’ve already filled out your release form and purchased your door entry card, use the booking system below to reserve arena time.
  • Review the Policies and Procedures Manual for detailed information regarding arena use.
Safety and Facility Rules:
  • Check the arena when you arrive for your scheduled time. If there is anything out of order, please contact Facilities Management at 970-328-8880 or after hours at 970-987-2239.
  • Do not tie horses or sit on panels around the arena.
  • Glass containers or smoking are not allowed in the arena.
  • Use overhead door to enter with horses.
  • Livestock other than horses are not allowed in the arena without the prior written permission of the fairgrounds manager.
  • Overnight boarding of animals is not permitted in the arena.
  • Vehicles are not allowed inside the arena without prior written permission from the Facilities Management Supervisor.
  • Pick up all manure both indoors and outdoors, and dispose of it in designated area.
  • Dispose of all trash.
  • Return all equipment barrels, etc. to their proper storage place.
  • Turn off all lights and lock the doors to the arena after use.
Cancellation Policy:
To cancel arena reservations, you must contact the Facilities Management Department two hours prior to your reservation by email, phone or preferably through your Full Slate reservations link. No-shows will be required to pay the full amount of their reserved time. Eagle County reserves the right to cancel riding or other events to schedule large events. If cancellation is necessary, advanced notice will be given.

Seasonal Deposit:
  • Rider (up to 4 horses) - $50 non-refundable annual maintenance fee; Riding Clubs (over 4
    horses) - $200 non-refundable annual maintenance fee
  • Riding clubs (over 4 horses) - $200
  • Roping or barrel racing activity - $300
  • Non-equine activity: baseball, horseshoes, archery - $50
User Fees - 2 hour minimum, 4 hour maximum:
  • Rider and riding clubs - $20/ hour every 4 horses
  • 4-H Youth - $30/ flat fee per user
  • Small commercial (Lessons) - $200 flat fee, 4 hours max, up to 4 horses - Proof of Insurance required, see Policies and Procedures Manual
  • Roping or barrel racing - $200 flat fee
  • Non-equine activity: baseball, horseshoes, archery - $20/ hour
Additional resources:

Full Slate Reserved Arena Booking:
Online booking available to established users only. In order to book successfully, your name and phone number that you will enter will need to match what you provided the Facilities Management Department. First timers will need to contact Facilities Management.

Please try the attached link if the Full Slate Reserved Arena Booking calendar does not display below.

Choose a location to make an appointment.
  • Eagle River Center - Indoor Arena
0749 Fairgrounds Rd, Eagle, CO, 81631
directions

  • Pro Rodeo Arena - Outdoor Arena
426 Fairgrounds Rd, Eagle, CO, 81631
directions
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